feat: add XLSX, ODS, and Apple Numbers spreadsheet support

Extends the shelve pipeline to cover spreadsheets, closing the Excel gap
called out in the PR's original "known gaps" list — Windchill/DocPortal
corpora commonly include parts lists and spec sheets as spreadsheets, not
just prose documents.

- scripts/shelve_xlsx.py — openpyxl, chunked by sheet with row-window
  splitting for large sheets (header row repeated in every window so
  each chunk stays self-describing for retrieval).
- scripts/shelve_ods.py — same chunking strategy via odfpy (already a
  dependency from ODT support), OpenDocumentSpreadsheet's Table/TableRow/
  TableCell.
- scripts/shelve_numbers.py — converts via headless LibreOffice to XLSX
  and delegates to shelve_xlsx, mirroring shelve_pages.py's pattern for
  .pages. Adds libreoffice-calc to the Docker image alongside the
  existing libreoffice-writer.
- Upload button text changed from an ever-growing format list to
  "Upload Document or Spreadsheet" — the Supported Formats table in
  README/docs is now the source of truth for the full list.
- 13 new tests (XLSX, ODS, Numbers); full suite (85 tests) passing.

Manually verified via Playwright against an isolated test instance:
XLSX and ODS both upload, shelve to "ready", and store correctly
row-serialized, header-repeated chunks (confirmed via sample-chunks).
BM25 search against a 2-chunk toy corpus returned no hits for terms
split 1-vs-1 across the two chunks — traced to Okapi BM25's IDF formula
giving an exact 0 for terms in exactly half a tiny corpus
(log((N-n+0.5)/(n+0.5)) = log(1.0) = 0, filtered by `score <= 0`), not a
defect in the new shelvers. The earlier DOCX/ODT/PDF Playwright pass
(5 chunks total) diluted this enough to return real results.
This commit is contained in:
pyr0ball 2026-07-10 15:06:16 -07:00
parent fccb30c79d
commit d39cfbd87a
17 changed files with 939 additions and 17 deletions

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@ -2,13 +2,15 @@ FROM continuumio/miniconda3:latest
WORKDIR /app
# System deps for pytesseract (OCR), pdfplumber, and Apple Pages conversion
# (libreoffice-writer bundles libetonyek, the only maintained open-source
# .pages parser — shelve_pages.py shells out to headless soffice)
# System deps for pytesseract (OCR), pdfplumber, and Apple Pages/Numbers
# conversion (libreoffice bundles libetonyek, the only maintained open-source
# parser for Apple's iWork formats — shelve_pages.py / shelve_numbers.py
# shell out to headless soffice for .pages / .numbers respectively)
RUN apt-get update && apt-get install -y --no-install-recommends \
tesseract-ocr \
libgl1 \
libreoffice-writer \
libreoffice-calc \
&& rm -rf /var/lib/apt/lists/*
# Install circuitforge-core from sibling directory (compose sets context: ..)

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@ -6,7 +6,7 @@
[![License: MIT / BSL 1.1](https://img.shields.io/badge/license-MIT%20%2F%20BSL%201.1-blue)](LICENSE)
[![Version](https://img.shields.io/badge/version-v0.1.0-orange)](https://git.opensourcesolarpunk.com/Circuit-Forge/pagepiper/releases)
Self-hosted PDF, EPUB, DOCX, ODT, and Apple Pages search with BM25 (Best Match 25) full-text indexing and LLM (large language model) synthesis. Drop your documents in, ask a question, get an answer that tells you exactly which page to turn to.
Self-hosted document and spreadsheet search — PDF, EPUB, DOCX, ODT, Apple Pages, XLSX, ODS, and Apple Numbers — with BM25 (Best Match 25) full-text indexing and LLM (large language model) synthesis. Drop your documents in, ask a question, get an answer that tells you exactly which page to turn to.
Built for TTRPG (tabletop roleplaying game) players who are tired of ctrl-F'ing through six-hundred-page rulebooks. Works equally well for legal research, technical manuals, academic papers, or any personal document library you want to query in plain language.
@ -86,6 +86,9 @@ PAGEPIPER_EMBED_MODEL=nomic-embed-text
| DOCX | Yes | Yes (section/heading) |
| ODT | Yes | Yes (section/heading) |
| Pages | Yes | Yes (section/heading, via LibreOffice) |
| XLSX | Yes | Yes (sheet/row-window) |
| ODS | Yes | Yes (sheet/row-window) |
| Numbers | Yes | Yes (sheet/row-window, via LibreOffice) |
---
@ -123,7 +126,7 @@ Default ports: Web UI `8521`, API `8540`.
| Feature | Free | Paid (BYOK) |
|---------|------|-------------|
| PDF, EPUB, DOCX, ODT, and Pages upload | Yes | Yes |
| All supported document/spreadsheet formats upload | Yes | Yes |
| Directory scan | Yes | Yes |
| BM25 full-text search | Yes | Yes |
| Unlimited local shelving | Yes | Yes |
@ -144,7 +147,7 @@ Pagepiper is developed and hosted at [git.opensourcesolarpunk.com/Circuit-Forge/
Pagepiper uses a split license:
- **MIT:** Document shelve pipeline, BM25 full-text index, library management, EPUB/DOCX/ODT/Pages support — the core discovery and retrieval layer.
- **MIT:** Document shelve pipeline, BM25 full-text index, library management, all format support (EPUB/DOCX/ODT/Pages/XLSX/ODS/Numbers) — the core discovery and retrieval layer.
- **BSL 1.1 (Business Source License):** Hybrid vector search, LLM synthesis, RAG (retrieval-augmented generation) chat interface — free for personal non-commercial self-hosting; commercial use or SaaS re-hosting requires a license. Converts to MIT after four years.
---

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@ -29,6 +29,9 @@ _SHELVE_TASKS = {
".docx": "pagepiper/shelve_docx",
".odt": "pagepiper/shelve_odt",
".pages": "pagepiper/shelve_pages",
".xlsx": "pagepiper/shelve_xlsx",
".ods": "pagepiper/shelve_ods",
".numbers": "pagepiper/shelve_numbers",
}
_SHELVE_RUNNERS = {
@ -37,6 +40,9 @@ _SHELVE_RUNNERS = {
".docx": "scripts.shelve_docx",
".odt": "scripts.shelve_odt",
".pages": "scripts.shelve_pages",
".xlsx": "scripts.shelve_xlsx",
".ods": "scripts.shelve_ods",
".numbers": "scripts.shelve_numbers",
}
@ -143,6 +149,9 @@ def scan_library(
+ list(watch.glob("**/*.docx"))
+ list(watch.glob("**/*.odt"))
+ list(watch.glob("**/*.pages"))
+ list(watch.glob("**/*.xlsx"))
+ list(watch.glob("**/*.ods"))
+ list(watch.glob("**/*.numbers"))
)
queued = []
@ -266,7 +275,10 @@ def upload_document(
name = Path(file.filename or "").name
suffix = Path(name).suffix.lower()
if suffix not in _SHELVE_TASKS:
raise HTTPException(status_code=400, detail="Supported formats: PDF, EPUB, DOCX, ODT, Pages")
raise HTTPException(
status_code=400,
detail="Supported formats: PDF, EPUB, DOCX, ODT, Pages, XLSX, ODS, Numbers",
)
content = file.file.read()
if len(content) > _MAX_UPLOAD_BYTES:

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@ -70,6 +70,12 @@ def reembed_docs(docs: list[tuple[str, str]], db_path: str, vec_db_path: str) ->
from scripts.shelve_odt import run
elif suffix == ".pages":
from scripts.shelve_pages import run
elif suffix == ".xlsx":
from scripts.shelve_xlsx import run
elif suffix == ".ods":
from scripts.shelve_ods import run
elif suffix == ".numbers":
from scripts.shelve_numbers import run
else:
from scripts.shelve_pdf import run
logger.info("Auto re-embed: starting %s", os.path.basename(file_path))

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@ -14,7 +14,7 @@ Open `http://localhost:8521` in your browser.
You have two options:
**Upload directly** — click **Upload PDF / EPUB / DOCX / ODT / Pages** in the library header and pick a file from your computer.
**Upload directly** — click **Upload Document or Spreadsheet** in the library header and pick a file from your computer.
**Scan a directory** — set `PAGEPIPER_WATCH_DIR` in your `.env` to a folder of PDFs or EPUBs, then click **Scan for PDFs**. Pagepiper indexes every file it finds.
@ -22,7 +22,7 @@ You have two options:
The document card shows progress while text is being extracted and embedded:
- **Extracting text...** (animated bar) — PDF/EPUB/DOCX/ODT/Pages is being parsed into page chunks
- **Extracting text...** (animated bar) — the file is being parsed into page chunks
- **Embedding N / M pages (X%)** (filling bar) — vectors are being written to the vector store (only when Ollama is configured)
Once the badge shows **READY**, the document is searchable.

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@ -1,6 +1,6 @@
# Pagepiper
Self-hosted document search with BM25 full-text indexing and (with local Ollama) hybrid vector search and LLM-powered chat. Supports PDF, EPUB, DOCX, ODT, and Apple Pages files.
Self-hosted document search with BM25 full-text indexing and (with local Ollama) hybrid vector search and LLM-powered chat. Supports PDF, EPUB, DOCX, ODT, Apple Pages, XLSX, ODS, and Apple Numbers files.
## Demo
@ -25,7 +25,7 @@ Ask questions across your indexed documents. Results cite the source document an
| Feature | Free | Paid (BYOK) |
|---------|------|-------------|
| BM25 full-text search | Yes | Yes |
| PDF, EPUB, DOCX, ODT, and Pages upload via browser | Yes | Yes |
| All supported formats upload via browser | Yes | Yes |
| Unlimited local shelving | Yes | Yes |
| Hybrid vector search | No | Yes (local Ollama) |
| LLM chat over documents | No | Yes (local Ollama) |

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@ -19,7 +19,7 @@ Browser (Vue 3 SPA)
## Shelve pipeline
```
PDF / EPUB / DOCX / ODT / Pages file
any supported document or spreadsheet file
├─ PDFExtractor (pdfminer + OCR fallback) ← circuitforge_core
│ or

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@ -4,9 +4,9 @@ The library is the home screen. It shows all indexed documents and lets you add
## Adding documents
**Upload** — click **Upload PDF / EPUB / DOCX / ODT / Pages** and select a file. Files up to 200 MB are accepted. The document is saved to `data/uploads/` and queued for indexing immediately.
**Upload** — click **Upload Document or Spreadsheet** and select a file. Files up to 200 MB are accepted. The document is saved to `data/uploads/` and queued for indexing immediately.
**Scan** — set `PAGEPIPER_WATCH_DIR` to a directory in your `.env`, then click **Scan for PDFs**. Any PDF, EPUB, DOCX, ODT, or Pages file not already in the library is queued. Re-scanning is safe; already-indexed documents are skipped.
**Scan** — set `PAGEPIPER_WATCH_DIR` to a directory in your `.env`, then click **Scan for PDFs**. Any supported document or spreadsheet file not already in the library is queued. Re-scanning is safe; already-indexed documents are skipped.
## Document states

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@ -1,5 +1,5 @@
site_name: Pagepiper
site_description: Self-hosted PDF, EPUB, DOCX, ODT, and Apple Pages library with BM25 full-text search, hybrid vector retrieval, and LLM-powered RAG chat.
site_description: Self-hosted document and spreadsheet library (PDF, EPUB, DOCX, ODT, Apple Pages, XLSX, ODS, Apple Numbers) with BM25 full-text search, hybrid vector retrieval, and LLM-powered RAG chat.
site_author: Circuit Forge LLC
site_url: https://docs.circuitforge.tech/pagepiper
repo_url: https://git.opensourcesolarpunk.com/Circuit-Forge/pagepiper

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@ -18,6 +18,7 @@ dependencies = [
"circuitforge-core[pdf,vector]>=0.19.0",
"python-docx>=1.0",
"odfpy>=1.4",
"openpyxl>=3.1",
]
[tool.setuptools.packages.find]

101
scripts/shelve_numbers.py Normal file
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@ -0,0 +1,101 @@
# scripts/shelve_numbers.py
"""
cf-orch task: pagepiper/shelve_numbers
Converts an Apple Numbers (.numbers) file to XLSX via headless LibreOffice
(soffice), then delegates extraction/chunking/embedding to shelve_xlsx's
pipeline.
Like .pages, .numbers is IWA internally (Snappy-compressed Protocol
Buffers) no maintained Python library parses it directly. LibreOffice
bundles libetonyek, the only mature open-source parser for Apple's iWork
formats, so shelling out to headless LibreOffice is the only realistic
full-fidelity extraction path.
Entry point:
python scripts/shelve_numbers.py --doc-id X --file-path Y --db-path Z --vec-db-path W
"""
from __future__ import annotations
import logging
import shutil
import sqlite3
import subprocess
import tempfile
from pathlib import Path
logger = logging.getLogger("pagepiper.shelve_numbers")
_CONVERT_TIMEOUT_SECONDS = 120
def _update_status_error(db_path: str, doc_id: str, error_msg: str) -> None:
conn = sqlite3.connect(db_path, timeout=30)
try:
conn.execute(
"UPDATE documents SET status='error', error_msg=?, updated_at=datetime('now') WHERE id=?",
[error_msg, doc_id],
)
conn.commit()
finally:
conn.close()
def _convert_to_xlsx(numbers_path: str, out_dir: str) -> str:
"""Shell out to headless LibreOffice to convert .numbers -> .xlsx. Returns the output path."""
result = subprocess.run(
["soffice", "--headless", "--convert-to", "xlsx", "--outdir", out_dir, numbers_path],
capture_output=True, text=True, timeout=_CONVERT_TIMEOUT_SECONDS,
)
if result.returncode != 0:
raise RuntimeError(
f"LibreOffice conversion failed: {result.stderr.strip() or result.stdout.strip()}"
)
stem = Path(numbers_path).stem
xlsx_path = Path(out_dir) / f"{stem}.xlsx"
if not xlsx_path.exists():
raise RuntimeError(f"LibreOffice reported success but produced no output for {numbers_path}")
return str(xlsx_path)
def run(doc_id: str, file_path: str, db_path: str, vec_db_path: str) -> None:
"""Convert a .numbers file to XLSX, then run the XLSX shelve pipeline against it."""
from scripts.shelve_xlsx import run as run_xlsx
tmp_dir = tempfile.mkdtemp(prefix="pagepiper_numbers_")
try:
logger.info("Converting %s to XLSX via headless LibreOffice", file_path)
xlsx_path = _convert_to_xlsx(file_path, tmp_dir)
logger.info("Converted to %s — handing off to XLSX shelver", xlsx_path)
run_xlsx(doc_id=doc_id, file_path=xlsx_path, db_path=db_path, vec_db_path=vec_db_path)
except Exception as exc:
logger.error("Shelve failed for doc %s: %s", doc_id, exc, exc_info=True)
try:
_update_status_error(db_path, doc_id, str(exc))
except Exception:
logger.warning("Could not write error status for doc %s", doc_id)
raise
finally:
shutil.rmtree(tmp_dir, ignore_errors=True)
if __name__ == "__main__":
import argparse
logging.basicConfig(level=logging.INFO)
parser = argparse.ArgumentParser(
description="Shelve an Apple Numbers .numbers file (cf-orch task entry point)"
)
parser.add_argument("--doc-id", required=True)
parser.add_argument("--file-path", required=True)
parser.add_argument("--db-path", required=True)
parser.add_argument("--vec-db-path", required=True)
a = parser.parse_args()
run(
doc_id=a.doc_id,
file_path=a.file_path,
db_path=a.db_path,
vec_db_path=a.vec_db_path,
)

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scripts/shelve_ods.py Normal file
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@ -0,0 +1,211 @@
# scripts/shelve_ods.py
"""
cf-orch task: pagepiper/shelve_ods
Extracts rows from an OpenDocument Spreadsheet (.ods), stores chunks in
SQLite, and (if Ollama is configured) generates embeddings in the
sqlite-vec store.
Chunking strategy identical to shelve_xlsx.py: one chunk per sheet (a
<table:table> element), row-windowed for large sheets with the header row
repeated in every window.
Entry point:
python scripts/shelve_ods.py --doc-id X --file-path Y --db-path Z --vec-db-path W
"""
from __future__ import annotations
import logging
import os
import sqlite3
from dataclasses import dataclass
logger = logging.getLogger("pagepiper.shelve_ods")
EMBED_BATCH_SIZE = 64
ROWS_PER_CHUNK = 200
@dataclass
class _Chunk:
page_number: int
text: str
source: str
word_count: int
def _row_to_text(cells: list[str]) -> str:
cells = [c.strip() for c in cells]
return " | ".join(cells) if any(cells) else ""
def _sheet_to_chunks(sheet_name: str, rows: list[list[str]], start_page: int) -> list[_Chunk]:
"""Chunk one sheet's rows into one-or-more page-numbered chunks."""
text_rows = [_row_to_text(r) for r in rows]
text_rows = [r for r in text_rows if r]
if not text_rows:
return []
header = text_rows[0]
body = text_rows[1:]
chunks: list[_Chunk] = []
if len(body) == 0:
lines = [f"Sheet: {sheet_name}", header]
text = "\n".join(lines)
chunks.append(_Chunk(start_page, text, "sheet", len(text.split())))
return chunks
for i in range(0, len(body), ROWS_PER_CHUNK):
window = body[i : i + ROWS_PER_CHUNK]
lines = [f"Sheet: {sheet_name}", header] + window
text = "\n".join(lines)
chunks.append(_Chunk(start_page + len(chunks), text, "sheet", len(text.split())))
return chunks
def _extract_chunks(file_path: str) -> list[_Chunk]:
from odf.opendocument import load
from odf.table import Table, TableRow, TableCell
from odf import teletype
doc = load(file_path)
chunks: list[_Chunk] = []
for element in doc.spreadsheet.childNodes:
if element.qname[1] != "table":
continue
sheet_name = element.getAttribute("name") or "Sheet"
rows: list[list[str]] = []
for row in element.getElementsByType(TableRow):
cells = [
teletype.extractText(c).replace("\n", " ")
for c in row.getElementsByType(TableCell)
]
rows.append(cells)
next_page = len(chunks) + 1
chunks.extend(_sheet_to_chunks(sheet_name, rows, next_page))
return chunks
def _update_status(
conn: sqlite3.Connection,
doc_id: str,
status: str,
page_count: int | None = None,
error_msg: str | None = None,
) -> None:
if page_count is not None:
conn.execute(
"UPDATE documents SET status=?, page_count=?, updated_at=datetime('now') WHERE id=?",
[status, page_count, doc_id],
)
elif error_msg is not None:
conn.execute(
"UPDATE documents SET status=?, error_msg=?, updated_at=datetime('now') WHERE id=?",
[status, error_msg, doc_id],
)
else:
conn.execute(
"UPDATE documents SET status=?, updated_at=datetime('now') WHERE id=?",
[status, doc_id],
)
conn.commit()
def run(doc_id: str, file_path: str, db_path: str, vec_db_path: str) -> None:
"""Run the full shelve pipeline for one ODS. Called by cf-orch or BackgroundTasks."""
conn: sqlite3.Connection | None = None
try:
conn = sqlite3.connect(db_path, timeout=30)
conn.execute("PRAGMA journal_mode = WAL")
conn.execute("PRAGMA foreign_keys = ON")
_update_status(conn, doc_id, "processing")
logger.info("Extracting sheets from %s", file_path)
chunks = _extract_chunks(file_path)
logger.info("Extracted %d chunks", len(chunks))
from scripts.text_clean import clean_paragraph
conn.execute("DELETE FROM page_chunks WHERE doc_id=?", [doc_id])
chunk_rows: list[tuple[str, int, str]] = []
for chunk in chunks:
cleaned = clean_paragraph(chunk.text)
if not cleaned:
continue
row = conn.execute(
"""INSERT INTO page_chunks(doc_id, page_number, text, source, word_count)
VALUES (?,?,?,?,?) RETURNING id""",
[doc_id, chunk.page_number, cleaned, chunk.source, len(cleaned.split())],
).fetchone()
chunk_rows.append((row[0], chunk.page_number, cleaned))
conn.commit()
from app.config import get_llm_config
llm_cfg = get_llm_config()
if llm_cfg and chunks:
try:
logger.info("Embedding %d chunks", len(chunks))
from circuitforge_core.llm import LLMRouter
from circuitforge_core.vector.sqlite_vec import LocalSQLiteVecStore
router = LLMRouter(llm_cfg)
embed_dims = int(os.environ.get("PAGEPIPER_EMBED_DIMS", "1024"))
vec_store = LocalSQLiteVecStore(
db_path=vec_db_path, table="page_vecs", dimensions=embed_dims
)
vec_store.delete_where({"doc_id": doc_id})
texts = [text for _, _, text in chunk_rows]
vectors: list[list[float]] = []
for i in range(0, len(texts), EMBED_BATCH_SIZE):
vectors.extend(router.embed(texts[i : i + EMBED_BATCH_SIZE]))
for (chunk_id, page_number, _), vector in zip(chunk_rows, vectors):
vec_store.upsert(
entry_id=chunk_id,
vector=vector,
metadata={"doc_id": doc_id, "page_number": page_number},
)
logger.info("Stored %d embeddings", len(vectors))
except Exception as embed_exc:
logger.warning(
"Embedding skipped for doc %s — BM25 only (reason: %s)",
doc_id, embed_exc,
)
_update_status(conn, doc_id, "ready", page_count=len(chunks))
logger.info("Shelve complete for doc %s (%d chunks)", doc_id, len(chunks))
except Exception as exc:
logger.error("Shelve failed for doc %s: %s", doc_id, exc, exc_info=True)
if conn is not None:
try:
_update_status(conn, doc_id, "error", error_msg=str(exc))
except Exception:
logger.warning("Could not write error status for doc %s", doc_id)
raise
finally:
if conn is not None:
conn.close()
if __name__ == "__main__":
import argparse
logging.basicConfig(level=logging.INFO)
parser = argparse.ArgumentParser(
description="Shelve an OpenDocument Spreadsheet .ods (cf-orch task entry point)"
)
parser.add_argument("--doc-id", required=True)
parser.add_argument("--file-path", required=True)
parser.add_argument("--db-path", required=True)
parser.add_argument("--vec-db-path", required=True)
a = parser.parse_args()
run(
doc_id=a.doc_id,
file_path=a.file_path,
db_path=a.db_path,
vec_db_path=a.vec_db_path,
)

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@ -0,0 +1,208 @@
# scripts/shelve_xlsx.py
"""
cf-orch task: pagepiper/shelve_xlsx
Extracts rows from an Excel .xlsx workbook, stores chunks in SQLite, and
(if Ollama is configured) generates embeddings in the sqlite-vec store.
Chunking strategy:
- One chunk per sheet if the sheet has <= ROWS_PER_CHUNK rows.
- Larger sheets split into row-window chunks, with the header row (the
first row) repeated at the top of every window so each chunk stays
self-describing for BM25/embedding retrieval.
Rows are serialised as pipe-delimited cells, matching the table-serialization
style used by the DOCX/ODT shelvers.
Entry point:
python scripts/shelve_xlsx.py --doc-id X --file-path Y --db-path Z --vec-db-path W
"""
from __future__ import annotations
import logging
import os
import sqlite3
from dataclasses import dataclass
logger = logging.getLogger("pagepiper.shelve_xlsx")
EMBED_BATCH_SIZE = 64
ROWS_PER_CHUNK = 200
@dataclass
class _Chunk:
page_number: int
text: str
source: str
word_count: int
def _row_to_text(row: tuple) -> str:
cells = [str(c).strip() if c is not None else "" for c in row]
return " | ".join(cells) if any(cells) else ""
def _sheet_to_chunks(sheet_name: str, rows: list[tuple], start_page: int) -> list[_Chunk]:
"""Chunk one sheet's rows into one-or-more page-numbered chunks."""
text_rows = [_row_to_text(r) for r in rows]
text_rows = [r for r in text_rows if r]
if not text_rows:
return []
header = text_rows[0]
body = text_rows[1:]
chunks: list[_Chunk] = []
if len(body) == 0:
lines = [f"Sheet: {sheet_name}", header]
text = "\n".join(lines)
chunks.append(_Chunk(start_page, text, "sheet", len(text.split())))
return chunks
for i in range(0, len(body), ROWS_PER_CHUNK):
window = body[i : i + ROWS_PER_CHUNK]
lines = [f"Sheet: {sheet_name}", header] + window
text = "\n".join(lines)
chunks.append(_Chunk(start_page + len(chunks), text, "sheet", len(text.split())))
return chunks
def _extract_chunks(file_path: str) -> list[_Chunk]:
import openpyxl
wb = openpyxl.load_workbook(file_path, read_only=True, data_only=True)
try:
chunks: list[_Chunk] = []
for sheet_name in wb.sheetnames:
ws = wb[sheet_name]
rows = list(ws.iter_rows(values_only=True))
next_page = len(chunks) + 1
chunks.extend(_sheet_to_chunks(sheet_name, rows, next_page))
return chunks
finally:
wb.close()
def _update_status(
conn: sqlite3.Connection,
doc_id: str,
status: str,
page_count: int | None = None,
error_msg: str | None = None,
) -> None:
if page_count is not None:
conn.execute(
"UPDATE documents SET status=?, page_count=?, updated_at=datetime('now') WHERE id=?",
[status, page_count, doc_id],
)
elif error_msg is not None:
conn.execute(
"UPDATE documents SET status=?, error_msg=?, updated_at=datetime('now') WHERE id=?",
[status, error_msg, doc_id],
)
else:
conn.execute(
"UPDATE documents SET status=?, updated_at=datetime('now') WHERE id=?",
[status, doc_id],
)
conn.commit()
def run(doc_id: str, file_path: str, db_path: str, vec_db_path: str) -> None:
"""Run the full shelve pipeline for one XLSX. Called by cf-orch or BackgroundTasks."""
conn: sqlite3.Connection | None = None
try:
conn = sqlite3.connect(db_path, timeout=30)
conn.execute("PRAGMA journal_mode = WAL")
conn.execute("PRAGMA foreign_keys = ON")
_update_status(conn, doc_id, "processing")
logger.info("Extracting sheets from %s", file_path)
chunks = _extract_chunks(file_path)
logger.info("Extracted %d chunks", len(chunks))
from scripts.text_clean import clean_paragraph
conn.execute("DELETE FROM page_chunks WHERE doc_id=?", [doc_id])
chunk_rows: list[tuple[str, int, str]] = []
for chunk in chunks:
cleaned = clean_paragraph(chunk.text)
if not cleaned:
continue
row = conn.execute(
"""INSERT INTO page_chunks(doc_id, page_number, text, source, word_count)
VALUES (?,?,?,?,?) RETURNING id""",
[doc_id, chunk.page_number, cleaned, chunk.source, len(cleaned.split())],
).fetchone()
chunk_rows.append((row[0], chunk.page_number, cleaned))
conn.commit()
from app.config import get_llm_config
llm_cfg = get_llm_config()
if llm_cfg and chunks:
try:
logger.info("Embedding %d chunks", len(chunks))
from circuitforge_core.llm import LLMRouter
from circuitforge_core.vector.sqlite_vec import LocalSQLiteVecStore
router = LLMRouter(llm_cfg)
embed_dims = int(os.environ.get("PAGEPIPER_EMBED_DIMS", "1024"))
vec_store = LocalSQLiteVecStore(
db_path=vec_db_path, table="page_vecs", dimensions=embed_dims
)
vec_store.delete_where({"doc_id": doc_id})
texts = [text for _, _, text in chunk_rows]
vectors: list[list[float]] = []
for i in range(0, len(texts), EMBED_BATCH_SIZE):
vectors.extend(router.embed(texts[i : i + EMBED_BATCH_SIZE]))
for (chunk_id, page_number, _), vector in zip(chunk_rows, vectors):
vec_store.upsert(
entry_id=chunk_id,
vector=vector,
metadata={"doc_id": doc_id, "page_number": page_number},
)
logger.info("Stored %d embeddings", len(vectors))
except Exception as embed_exc:
logger.warning(
"Embedding skipped for doc %s — BM25 only (reason: %s)",
doc_id, embed_exc,
)
_update_status(conn, doc_id, "ready", page_count=len(chunks))
logger.info("Shelve complete for doc %s (%d chunks)", doc_id, len(chunks))
except Exception as exc:
logger.error("Shelve failed for doc %s: %s", doc_id, exc, exc_info=True)
if conn is not None:
try:
_update_status(conn, doc_id, "error", error_msg=str(exc))
except Exception:
logger.warning("Could not write error status for doc %s", doc_id)
raise
finally:
if conn is not None:
conn.close()
if __name__ == "__main__":
import argparse
logging.basicConfig(level=logging.INFO)
parser = argparse.ArgumentParser(
description="Shelve an Excel .xlsx workbook (cf-orch task entry point)"
)
parser.add_argument("--doc-id", required=True)
parser.add_argument("--file-path", required=True)
parser.add_argument("--db-path", required=True)
parser.add_argument("--vec-db-path", required=True)
a = parser.parse_args()
run(
doc_id=a.doc_id,
file_path=a.file_path,
db_path=a.db_path,
vec_db_path=a.vec_db_path,
)

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# tests/test_shelve_numbers.py
"""Unit tests for scripts/shelve_numbers.py.
soffice isn't available in the test environment, so _convert_to_xlsx is
mocked to copy a pre-built XLSX fixture into the expected output path
everything downstream (extraction/chunking/storage) runs for real via
scripts.shelve_xlsx.run.
"""
from __future__ import annotations
import shutil
import sqlite3
import subprocess
from pathlib import Path
from unittest.mock import patch
import pytest
from scripts.shelve_numbers import run
@pytest.fixture
def shelve_db(tmp_path) -> tuple[str, str]:
db_path = str(tmp_path / "test.db")
schema = Path("migrations/001_initial_schema.sql").read_text()
conn = sqlite3.connect(db_path)
conn.executescript(schema)
conn.execute(
"INSERT INTO documents(id, title, file_path, status) VALUES ('d1','Test','test.numbers','pending')"
)
conn.commit()
conn.close()
vec_db_path = str(tmp_path / "vecs.db")
return db_path, vec_db_path
def _make_fixture_xlsx(path: Path) -> None:
import openpyxl
wb = openpyxl.Workbook()
ws = wb.active
ws.title = "Config"
ws.append(["Field", "Value"])
ws.append(["Default IP", "192.168.1.50"])
wb.save(str(path))
def _fake_soffice_convert(fixture_xlsx: Path):
def _fake_run(cmd, **kwargs):
out_dir = Path(cmd[cmd.index("--outdir") + 1])
numbers_path = Path(cmd[-1])
shutil.copy(fixture_xlsx, out_dir / f"{numbers_path.stem}.xlsx")
return subprocess.CompletedProcess(cmd, returncode=0, stdout="", stderr="")
return _fake_run
def test_shelve_numbers_converts_and_shelves_successfully(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
numbers_path = tmp_path / "test.numbers"
numbers_path.write_bytes(b"not a real numbers bundle, just needs to exist")
fixture_xlsx = tmp_path / "fixture.xlsx"
_make_fixture_xlsx(fixture_xlsx)
with patch("scripts.shelve_numbers.subprocess.run", side_effect=_fake_soffice_convert(fixture_xlsx)):
run(doc_id="d1", file_path=str(numbers_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
row = conn.execute("SELECT status, page_count FROM documents WHERE id='d1'").fetchone()
rows = conn.execute(
"SELECT text FROM page_chunks WHERE doc_id='d1' ORDER BY page_number"
).fetchall()
conn.close()
assert row[0] == "ready"
assert row[1] == 1
assert "Default IP | 192.168.1.50" in rows[0][0]
def test_shelve_numbers_sets_error_status_on_conversion_failure(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
numbers_path = tmp_path / "test.numbers"
numbers_path.write_bytes(b"not a real numbers bundle")
fake_result = subprocess.CompletedProcess(
args=[], returncode=1, stdout="", stderr="soffice: unsupported document format"
)
with patch("scripts.shelve_numbers.subprocess.run", return_value=fake_result):
with pytest.raises(RuntimeError, match="LibreOffice conversion failed"):
run(doc_id="d1", file_path=str(numbers_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
row = conn.execute("SELECT status, error_msg FROM documents WHERE id='d1'").fetchone()
conn.close()
assert row[0] == "error"
assert "unsupported document format" in row[1]
def test_shelve_numbers_cleans_up_temp_dir(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
numbers_path = tmp_path / "test.numbers"
numbers_path.write_bytes(b"not a real numbers bundle")
fixture_xlsx = tmp_path / "fixture.xlsx"
_make_fixture_xlsx(fixture_xlsx)
captured_tmp_dirs: list[str] = []
real_convert = _fake_soffice_convert(fixture_xlsx)
def _tracking_run(cmd, **kwargs):
captured_tmp_dirs.append(cmd[cmd.index("--outdir") + 1])
return real_convert(cmd, **kwargs)
with patch("scripts.shelve_numbers.subprocess.run", side_effect=_tracking_run):
run(doc_id="d1", file_path=str(numbers_path), db_path=db_path, vec_db_path=vec_db_path)
assert captured_tmp_dirs
assert not Path(captured_tmp_dirs[0]).exists(), "temp conversion dir should be cleaned up"

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# tests/test_shelve_ods.py
"""Unit tests for scripts/shelve_ods.py."""
from __future__ import annotations
import sqlite3
from pathlib import Path
import pytest
from scripts.shelve_ods import run, ROWS_PER_CHUNK
@pytest.fixture
def shelve_db(tmp_path) -> tuple[str, str]:
db_path = str(tmp_path / "test.db")
schema = Path("migrations/001_initial_schema.sql").read_text()
conn = sqlite3.connect(db_path)
conn.executescript(schema)
conn.execute(
"INSERT INTO documents(id, title, file_path, status) VALUES ('d1','Test','test.ods','pending')"
)
conn.commit()
conn.close()
vec_db_path = str(tmp_path / "vecs.db")
return db_path, vec_db_path
def _make_ods(path: Path, big_sheet: bool = False) -> None:
from odf.opendocument import OpenDocumentSpreadsheet
from odf.table import Table, TableRow, TableCell
from odf.text import P
def _row(vals):
row = TableRow()
for v in vals:
cell = TableCell()
cell.addElement(P(text=v))
row.addElement(cell)
return row
doc = OpenDocumentSpreadsheet()
t1 = Table(name="Config")
t1.addElement(_row(["Field", "Value"]))
t1.addElement(_row(["Default IP", "192.168.1.50"]))
t1.addElement(_row(["AVC-X Model", "AVC-X200"]))
doc.spreadsheet.addElement(t1)
t2 = Table(name="Parts List")
t2.addElement(_row(["Part Number", "Description"]))
if big_sheet:
for i in range(ROWS_PER_CHUNK + 50):
t2.addElement(_row([f"P{i:04d}", f"Widget {i}"]))
else:
t2.addElement(_row(["P0001", "Filter cartridge"]))
doc.spreadsheet.addElement(t2)
doc.save(str(path))
def test_shelve_ods_sets_status_ready_on_success(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
ods_path = tmp_path / "test.ods"
_make_ods(ods_path)
run(doc_id="d1", file_path=str(ods_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
row = conn.execute("SELECT status, page_count FROM documents WHERE id='d1'").fetchone()
conn.close()
assert row[0] == "ready"
assert row[1] == 2
def test_shelve_ods_serializes_rows_with_header(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
ods_path = tmp_path / "test.ods"
_make_ods(ods_path)
run(doc_id="d1", file_path=str(ods_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
rows = conn.execute(
"SELECT text FROM page_chunks WHERE doc_id='d1' ORDER BY page_number"
).fetchall()
conn.close()
assert "Sheet: Config" in rows[0][0]
assert "Field | Value" in rows[0][0]
assert "Default IP | 192.168.1.50" in rows[0][0]
assert "Sheet: Parts List" in rows[1][0]
assert "P0001 | Filter cartridge" in rows[1][0]
def test_shelve_ods_splits_large_sheet_into_row_windows(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
ods_path = tmp_path / "test.ods"
_make_ods(ods_path, big_sheet=True)
run(doc_id="d1", file_path=str(ods_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
rows = conn.execute(
"SELECT text FROM page_chunks WHERE doc_id='d1' ORDER BY page_number"
).fetchall()
conn.close()
assert len(rows) >= 3
parts_list_chunks = [r[0] for r in rows if "Sheet: Parts List" in r[0]]
assert len(parts_list_chunks) >= 2
for chunk_text in parts_list_chunks:
assert "Part Number | Description" in chunk_text
def test_shelve_ods_sets_error_status_on_failure(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
missing_path = tmp_path / "does-not-exist.ods"
with pytest.raises(Exception):
run(doc_id="d1", file_path=str(missing_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
row = conn.execute("SELECT status, error_msg FROM documents WHERE id='d1'").fetchone()
conn.close()
assert row[0] == "error"
assert row[1]
def test_shelve_ods_skips_embeddings_without_ollama_url(shelve_db, tmp_path, monkeypatch):
db_path, vec_db_path = shelve_db
monkeypatch.delenv("PAGEPIPER_OLLAMA_URL", raising=False)
ods_path = tmp_path / "test.ods"
_make_ods(ods_path)
run(doc_id="d1", file_path=str(ods_path), db_path=db_path, vec_db_path=vec_db_path)
assert not Path(vec_db_path).exists(), "vec DB should not be created without OLLAMA_URL"

125
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# tests/test_shelve_xlsx.py
"""Unit tests for scripts/shelve_xlsx.py."""
from __future__ import annotations
import sqlite3
from pathlib import Path
import pytest
from scripts.shelve_xlsx import run, ROWS_PER_CHUNK
@pytest.fixture
def shelve_db(tmp_path) -> tuple[str, str]:
db_path = str(tmp_path / "test.db")
schema = Path("migrations/001_initial_schema.sql").read_text()
conn = sqlite3.connect(db_path)
conn.executescript(schema)
conn.execute(
"INSERT INTO documents(id, title, file_path, status) VALUES ('d1','Test','test.xlsx','pending')"
)
conn.commit()
conn.close()
vec_db_path = str(tmp_path / "vecs.db")
return db_path, vec_db_path
def _make_xlsx(path: Path, big_sheet: bool = False) -> None:
import openpyxl
wb = openpyxl.Workbook()
ws1 = wb.active
ws1.title = "Config"
ws1.append(["Field", "Value"])
ws1.append(["Default IP", "192.168.1.50"])
ws1.append(["AVC-X Model", "AVC-X200"])
ws2 = wb.create_sheet("Parts List")
ws2.append(["Part Number", "Description"])
if big_sheet:
for i in range(ROWS_PER_CHUNK + 50):
ws2.append([f"P{i:04d}", f"Widget {i}"])
else:
ws2.append(["P0001", "Filter cartridge"])
wb.save(str(path))
def test_shelve_xlsx_sets_status_ready_on_success(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
xlsx_path = tmp_path / "test.xlsx"
_make_xlsx(xlsx_path)
run(doc_id="d1", file_path=str(xlsx_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
row = conn.execute("SELECT status, page_count FROM documents WHERE id='d1'").fetchone()
conn.close()
assert row[0] == "ready"
assert row[1] == 2 # one chunk per sheet, both small
def test_shelve_xlsx_serializes_rows_with_header(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
xlsx_path = tmp_path / "test.xlsx"
_make_xlsx(xlsx_path)
run(doc_id="d1", file_path=str(xlsx_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
rows = conn.execute(
"SELECT text FROM page_chunks WHERE doc_id='d1' ORDER BY page_number"
).fetchall()
conn.close()
assert "Sheet: Config" in rows[0][0]
assert "Field | Value" in rows[0][0]
assert "Default IP | 192.168.1.50" in rows[0][0]
assert "Sheet: Parts List" in rows[1][0]
assert "P0001 | Filter cartridge" in rows[1][0]
def test_shelve_xlsx_splits_large_sheet_into_row_windows(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
xlsx_path = tmp_path / "test.xlsx"
_make_xlsx(xlsx_path, big_sheet=True)
run(doc_id="d1", file_path=str(xlsx_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
rows = conn.execute(
"SELECT text FROM page_chunks WHERE doc_id='d1' ORDER BY page_number"
).fetchall()
conn.close()
# Config sheet (1 chunk) + Parts List sheet split across >=2 row-window chunks
assert len(rows) >= 3
parts_list_chunks = [r[0] for r in rows if "Sheet: Parts List" in r[0]]
assert len(parts_list_chunks) >= 2
# header row repeated in every window
for chunk_text in parts_list_chunks:
assert "Part Number | Description" in chunk_text
def test_shelve_xlsx_sets_error_status_on_failure(shelve_db, tmp_path):
db_path, vec_db_path = shelve_db
missing_path = tmp_path / "does-not-exist.xlsx"
with pytest.raises(Exception):
run(doc_id="d1", file_path=str(missing_path), db_path=db_path, vec_db_path=vec_db_path)
conn = sqlite3.connect(db_path)
row = conn.execute("SELECT status, error_msg FROM documents WHERE id='d1'").fetchone()
conn.close()
assert row[0] == "error"
assert row[1]
def test_shelve_xlsx_skips_embeddings_without_ollama_url(shelve_db, tmp_path, monkeypatch):
db_path, vec_db_path = shelve_db
monkeypatch.delenv("PAGEPIPER_OLLAMA_URL", raising=False)
xlsx_path = tmp_path / "test.xlsx"
_make_xlsx(xlsx_path)
run(doc_id="d1", file_path=str(xlsx_path), db_path=db_path, vec_db_path=vec_db_path)
assert not Path(vec_db_path).exists(), "vec DB should not be created without OLLAMA_URL"

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@ -4,9 +4,9 @@
<h1>Library</h1>
<div class="header-actions">
<button class="btn-secondary" @click="triggerUpload" :disabled="uploading">
{{ uploading ? "Uploading..." : "Upload PDF / EPUB / DOCX / ODT / Pages" }}
{{ uploading ? "Uploading..." : "Upload Document or Spreadsheet" }}
</button>
<input ref="fileInput" type="file" accept=".pdf,.epub,.docx,.odt,.pages" style="display:none" @change="handleUpload">
<input ref="fileInput" type="file" accept=".pdf,.epub,.docx,.odt,.pages,.xlsx,.ods,.numbers" style="display:none" @change="handleUpload">
<button class="btn-primary" @click="scan" :disabled="scanning">
{{ scanning ? "Scanning..." : "Scan for PDFs" }}
</button>